The Chalke Valley Sports Centre

Minutes of the Annual General Meeting-16th June 2026 at 7.00pm

Present:

Michaela Johns, Edward Fry, Tim Moss, John Dutson, Terry Jolly, Chris Rothwell,                         Emma Richter (for the solar project update).

Apologies:

Damon Johns, Thomas Scard, David Cooper, Clerk Broad Chalke PC

The Chairman welcomed everyone to the AGM. 

1. Minutes of the 3 June 2025 AGM

These had been circulated in advance and accepted as a true record.

2. Election of Officers

There being no persons coming forward to accept roles on the Executive, Chris Rothwell agreed to accept the post of Chairman/Secretary, Michaela as Treasurer and Tim on Website. Edward wished to continue being involved in an informal capacity supporting the Executive. Terry interested in contributing, but not at the present time.

The Chairman thanked the Executive for their willingness to continue. 

Affiliated Clubs will need to consider how they support the Executive and some succession planning in the next couple of years,.

3. Chairman’s Annual Report

This had been circulated in advance. See full report attached.

4. Finance Report

This had been circulated by Michaela in advance. A summary is attached to these Minutes.

The 2025-26 Accounts that had been prepared on a cash basis and had been externally audited by Nick Limb. We choose to do this to ensure transparency on financial matters, but it is not a requirement. Our thanks to Nick and for undertaking the review at no charge.

5. Clubs Report

a. Table Tennis.

Report from Tom Scard attached.

b. Petanque and Short mat bowls

Reports from Damon Johns attached.

c. Tennis. Report from John Dutson attached.

There were no other reports received.

6. Social Media Report

Tim reported that website imagery to be updated. Clubs to provide Tim with photos.

There was also discussion on use of QR codes which Tim can set up for Clubs.

7. Appointment of Auditors. The meeting agreed to seekreappointment of Nick Limb. MJ to action.

8. AOB. None.

The meeting closed at 7.45pm

There then followed a short CVSC Management Committee Meeting

1. Solar Project. Emma Richter briefed the Committee on the work being done and grants being investigated by the Parish Council.

2. Budget. Healthy position but with the Water Services Project and building getting older repairs and replacements will need to be funded.  

3. Projects: Water Services Project. Grant applications submitted totalling £11,000. Likely costs in excess of £23,000.

4. Membership. Agreed to put it to the Affiliated Clubs that there be a £1 increase from September. There was no increase for this current year.

5. Hire Charges. No uplift proposed at this stage.

6. Fundraising. Tim happy to look at organising a Quiz Night.

7. Wessex Internet. CR has been negotiating a connection into the centre and at a low cost Community rate. Agreement in principle.

8. Grounds Maintenance. Contract with Idverde still not signed off and no invoice received for last year.

Attachments: